E-commerce Operations Virtual Assistant

Overview We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels. Key Responsibilities Amazon FBA Operations - Monitor and forecast inventory levels using existing templates - Plan and execute inventory replenishment - Place purchase orders with vendors - Coordinate shipments with freight carriers - Track inventory movement and ensure lead times are met Walmart Direct Orders (Daily Execution) - Process customer orders twice daily (morning & afternoon) - Download order reports and upload into shipping software (ShipStation) - Generate and organize shipping labels by SKU - Send sorted labels to warehouse for fulfillment - Upload tracking numbers back into Walmart Walmart Bulk Orders (B2B Fulfillment) - Review and confirm purchase orders from Walmart - Coordinate inventory availability with warehouse/vendor - Schedule and manage carrier pickups - Generate required documentation: - Bill of Lading (BOL) - Advanced Shipment Notice (ASN) - Invoice Inventory Planning & Supply Chain Support - Maintain inventory levels across all channels - Track overseas shipments with 60–90 day lead times - Provide weekly production quotas to vendors - Assist with pricing and sourcing (manufacturers + freight) Accounting & Documentation - Accurately enter all transactions into QuickBooks - Sales orders - Invoices - Payments - Maintain clean and organized financial records Additional Tasks - Daily checks on product listings and ad placements - Enter inventory received from vendors - Open and manage cases with Amazon/Walmart when issues arise Requirements MUST HAVE - Strong attention to detail (non-negotiable) - Ability to follow SOPs and processes accurately - Experience with Excel / spreadsheets - Basic experience with QuickBooks (invoicing, order entry) - Strong organizational and time management skills NICE TO HAVE - Experience with Amazon FBA or Walmart Seller Center - Familiarity with ShipStation or similar shipping tools - Exposure to inventory planning or supply chain operations Ideal Candidate - Process-driven and highly reliable - Comfortable with repetitive, structured tasks - Proactive in identifying and preventing errors - Able to manage multiple workflows across different systems - Looking for a long-term role with growth potential Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas