Executive Assistant

We are looking to hire an Executive Assistant to support and empower our C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations. Job Responsibilities - Answer phone calls, confirm meetings, and arrange scheduled appointments - Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails - Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments - Manage and maintain calendars and appointments - Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls - Complete word processing tasks - Research and organize data - Maintain and manage contacts - Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid - Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business - Manage social media channels and communicate with clients relating to relevant concerns and insights - Order supplies Requirements - 2+ years of solid experience in an administrative role as an Executive Assistant - Quickbooks knowledge is a plus - Familiarity with social media platforms - Proficiency with Microsoft Office tools such as Word and Excel - Ability to maintain regular and punctual attendance - Ability to multitask, problem-solve, quickly adapt, and be process-oriented with high attention to detail - Capable of adapting quickly to a changing environment - Must be coachable, open to learning, and accepts feedback well - Strong verbal and written communication skills, including the ability to effectively facilitate and adjust communication styles to the audience. - Strong time-management skills and the ability to organize and coordinate multiple projects at once - Navigate between multiple windows/browsers with ease, perform extensive internet research, and type fast - Able to quickly learn new software and systems - Ability to enter data into a computer quickly and accurately. Minimum Technical and Work Environment Requirements: - Internet Connection: - Primary internet connection with a minimum speed of 15 Mbps. - Backup internet connection with at least 10 Mbps. - Backup connection must be capable of supporting work during a power outage. - Primary Device: - Desktop or laptop equipped with at least: - Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor. - A minimum of 8 GB RAM. - Backup Device: - Must meet or exceed the performance of an Intel Core i3 processor. - Must be functional during power interruptions. - A functioning webcam. - A noise-canceling USB headset. - A quiet, dedicated home office space. - Peripherals and Workspace: A smartphone for communication and verification purposes. Benefits - Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth. - Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field. - Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward. - Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards. - Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment. - Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.