Conveyancing Paralegal / Conveyancing Assistant (NSW Property Law)

Position: Conveyancing Paralegal — NSW Property Law Salary: up to PHP 95,000 per month (depending on skills and work experience) Working Hours & Conditions: Monday to Friday 9:00 AM to 6:00 PM AEST ROLE OVERVIEW The company is seeking an experienced Conveyancing Paralegal to support their NSW property law practice on a remote basis. This role focuses on assisting with the day-to-day management of NSW residential conveyancing transactions from commencement through to settlement and post-settlement administration — working closely with Australian-qualified solicitors and licensed conveyancers to ensure files progress efficiently, accurately, and within required timeframes. This is a paralegal support position; final legal review, settlement authorisation, and compliance oversight remain with the supervising Australian-based licensed practitioner at all times. RESPONSIBILITIES Client & File Management - Assist in managing conveyancing files from initial instruction through to post-settlement completion - Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines - Obtain client documentation and instructions for review by supervising practitioners - Ensure file records, correspondence, and supporting documentation are accurately maintained throughout Contract Preparation & Document Support - Assist with preparation of contracts for sale and supporting conveyancing documentation - Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review - Draft standard correspondence, settlement documentation, and transfer documentation - Assist with preparation of special conditions and amendments under supervision - Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required - Coordinate disclosure documents and statutory certificates Property Searches & Due Diligence - Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches - Review search results and identify matters requiring escalation to supervising practitioners - Assist with due diligence processes, file preparation, and coordination of outstanding documentation Transaction Coordination - Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers - Monitor key contractual and settlement dates across all active files - Prepare settlement figures and rate adjustments for review by supervising practitioners - Liaise with lenders regarding loan and discharge documentation - Coordinate execution of transfer and mortgage documents and prepare settlement packs Electronic Conveyancing Support - Assist with settlements through electronic lodgement platforms including PEXA and Sympli - Prepare electronic workspace documentation and settlement schedules - Upload and manage settlement documents within electronic platforms - Coordinate with financial institutions and external parties regarding settlement requirements - Support Verification of Identity (VOI) and compliance processes - Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners Compliance & Risk Management - Assist with compliance requirements relating to NSW conveyancing procedures, duties and land tax, Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable - Maintain accurate file and compliance records and follow internal risk management protocols - Escalate legal or settlement risks to supervising Australian practitioners without delay Settlement & Post-Settlement - Coordinate settlement preparation and administration tasks - Assist with calculation of settlement adjustments including council rates, water rates, and land tax - Arrange stamping, lodgement, and registration support where required - Confirm registration of dealings post-settlement and finalise and archive files in accordance with internal and regulatory requirements Requirements Must Haves: - Minimum 2 years of Australian conveyancing experience is required — previous experience supporting NSW residential conveyancing transactions is strongly preferred - Strong understanding of Australian conveyancing processes and working knowledge of NSW conveyancing practice and procedures - Proficient in PEXA — hands-on experience is essential - Experience with LEAP or similar conveyancing practice management software - Qualification in Law, Legal Studies, Paralegal Studies, or a related field - Excellent written and verbal English communication skills with a professional and client-focused approach - Strong attention to detail and organisational skills with the ability to manage multiple conveyancing files simultaneously - Ability to work collaboratively with Australian-qualified practitioners under clear supervisory frameworks - Proactive approach to problem identification and escalation — does not wait to be prompted PREFERRED SKILLS (nice to have) - Experience with Sympli for electronic conveyancing settlements - Familiarity with NSW-specific disclosure requirements, duties obligations, and land tax procedures - Exposure to a broad range of transaction types — off-the-plan, deceased estates, retirement village transactions, subdivisions, and leasing matters - Prior experience working with an Australian law firm or conveyancing practice in a remote or offshore support capacity - Experience across multiple Australian states — note that NSW-specific onboarding may be provided where required Originally posted on Himalayas