E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Operations Coordinator About the Role We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline. This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast. Work Structure & Requirements - Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila) - Schedule: Part-time (with potential to move to full-time) - 20 hours per week - Time Zone: PHT (Philippine Time) - Compensation: $8 USD per hour Key Responsibilities 1. Supplier & Vendor Management - Manage day-to-day communication with co-packers and ingredient suppliers - Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety) 2. Purchasing & Order Management - Draft purchase orders for CEO sign-off and track orders through to delivery - Match invoices to POs and maintain accurate purchasing records 3. Logistics Coordination - Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery - Ensure order details and documents are submitted on time; track shipments and flag delays early 4. Production Tracking - Monitor production runs, lead times, and stock levels against the launch plan - Keep relevant stakeholders informed of any issues or changes 5. Regulatory Admin - Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines) - Maintain accurate records across supplier, order, and shipment trackers 6. CEO Support & Follow-Through - Chase actions and deliverables from meetings - Prepare a weekly status report for the CEO - Keep projects moving and escalate blockers proactively Required Skills & Experience - Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred - Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential - Communication: Clear written and spoken English for supplier and stakeholder correspondence - Tech: Confident with spreadsheets and Google Workspace - Work Style: Highly organised, detail-oriented, and follows through without needing to be chased - Remote Experience: Comfortable working independently in a remote setup Bonus Points - FDA Philippines product registration experience - Experience working with suppliers in Vietnam or ASEAN - Cold-chain logistics experience Originally posted on Himalayas