Accounts Receivable & Payable Specialist

This is a remote position. Our client is looking for an Accounts Receivable & Payable Specialistto support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes. The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners. This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy. Responsibilities - Generate and send customer invoices through the company’s ERP system - Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments - Monitor accounts receivable aging reports and follow up on outstanding balances - Communicate with customers regarding invoice status and payment timelines via email - Process credit memos and assist with account reconciliation tasks - Collaborate with Sales and Project Management teams to maintain accurate customer accounts - Enter vendor invoices into the ERP system while ensuring accuracy and completeness - Match vendor invoices with purchase orders and packing documentation - Prepare weekly payment runs including checks and ACH payments for internal approval - Maintain organized records of vendor information, invoices, and payment histories - Communicate with vendors to resolve billing discrepancies or questions - Perform daily transaction entry and bookkeeping tasks within the ERP system - Assist with month-end close activities and reconciliation processes - Support bank and credit card reconciliations - Maintain accurate financial records that are organized and ready for auditing - Remain available during Eastern Time business hours through Microsoft Teams - Provide proactive updates regarding financial items, open issues, or discrepancies - Identify potential financial discrepancies early and escalate them when necessary - Coordinate with internal teams such as Sales and Operations when financial clarification is needed Requirements Associate’s or Bachelor’s degree in Accounting, Finance, or a related field - Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles - Experience working with ERP systems, preferably Sage 300 - Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization - Professional-level English communication skills, both written and verbal - Reliable internet connection and a personal computer capable of supporting virtual desktop sessions Qualifications - Experience using Sage 300 is strongly preferred - Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable - Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered - Strong organizational skills and attention to detail - Ability to manage structured financial workflows independently - Comfortable working remotely in a collaborative environment - Ability to handle confidential financial information with discretion Benefits Full-time position - 100% remote work environment - Long-term role with a well-established U.S. company - Opportunity to join the team during a period of operational modernization - Collaborative work environment where contributions have a direct impact - Opportunity to take ownership of important accounting processes Originally posted on Himalayas