Property Management & Bookkeeping Administrator

We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses. This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly. The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow. Key Responsibilities Property Management Administration - Respond to tenant enquiries via email, text, and phone in a professional and timely manner - Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications - Manage leasing enquiries, applications, appointment scheduling, and lease preparation - Monitor overdue rent notices and assist with rent collection communications - Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams - Maintain accurate property records within the property management system Bookkeeping & Financial Administration - Manage day-to-day bookkeeping using QuickBooks - Process invoices and maintain accurate financial records - Track receipts and organize supporting documentation - Assist with payroll administration and expense tracking - Support transaction coordination and financial reporting across multiple businesses - Reconcile transactions and maintain organized accounting records Administrative Support - Manage shared inboxes and respond to administrative enquiries - Coordinate appointments and maintain organized calendars where required - Prepare documents and maintain digital filing systems - Assist with general administrative support across the property management, real estate, and construction businesses - Learn and maintain records within the company's property management software Required Qualifications - Previous experience in bookkeeping or accounting administration - Strong working knowledge of QuickBooks - Excellent organizational skills and exceptional attention to detail - Experience managing invoices, receipts, and financial records - Strong written and verbal English communication skills - Ability to manage multiple priorities across several businesses - Comfortable learning new software and working independently in a remote environment Preferred Qualifications - Previous experience in property management or real estate administration - Experience using AppFolio or similar property management software - Familiarity with leasing administration and tenant communication - Basic payroll administration experience - Spanish language skills are an advantage but not essential What We're Looking For - A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently - Someone with a strong bookkeeping mindset and excellent attention to financial accuracy - A proactive self-starter who takes ownership of their responsibilities - A dependable communicator who can confidently manage tenant enquiries and internal administration - Someone who enjoys learning new systems and continuously improving processes - An individual looking for a long-term opportunity with room to grow alongside an expanding family business Growth Opportunity This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration. Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM Originally posted on Himalayas