Executive Assistant to CEO

We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively. As the right hand to the CEO, you’ll play a critical role in keeping the business—and life—running smoothly. You’ll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment. Key Responsibilities: - Manage complex calendars and coordinate meetings across time zones - Prioritize and handle email correspondence on behalf of the executive - Track and follow up on tasks, deadlines, and deliverables - Coordinate internal projects and ensure team members are aligned - Facilitate communication between the executive and small startup teams - Organize documents and maintain shared files - Assist with personal tasks and scheduling (appointments, research, reservations, etc.) - Identify opportunities to improve workflows and increase efficiency using AI tools and automation Key Tools: - Google Workspace (Calendar, Gmail, Docs, Sheets) - Slack - Zoom - Project Management Tools such as Jira or Notion - AI tools (e.g., ChatGPT) Requirements: - Professional fluency in English (spoken and written) - Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role - Strong organizational and multitasking skills - High attention to detail and follow-through - Strong written and verbal communication - Adaptability to shifting priorities and fast-moving tasks - Comfortable working autonomously and handling confidential information with discretion - Tech-savvy with a willingness to learn and leverage new tools - Experience working in a startup or remote-first environment What We Offer: - Full-time remote role with flexible hours - Opportunity to work closely with an experienced founder - Exposure to multiple startups in the tech and AI space - A fast-paced but supportive work environment - A budget for learning and self-improvement, especially in the AI space Originally posted on Himalayas