Executive Assistant – Head of Legal (Primary Support)

About the Company We are a rapidly expanding global dessert brand with: - 360+ locations across the United States - 10 locations in the UK - 10 locations in Canada - Ongoing international expansion Our executive team is scaling, and we are seeking a highly organized and experienced Executive Assistant to provide dedicated support to our Head of Legal, with additional expense-reporting support for up to three executives. This role requires professionalism, discretion, and the ability to operate in a fast-paced, corporate environment. Role Overview The Executive Assistant will provide full-time administrative support to the Head of Legal, with additional shared expense management responsibilities across the executive team. This role is primarily focused on: - Calendar management - Expense reporting - Travel coordination - Executive-level administrative support The ideal candidate is structured, proactive, and comfortable working within established corporate systems and processes. Key Responsibilities Executive Calendar Management - Manage and maintain a complex executive calendar - Schedule, reschedule, and coordinate internal and external meetings - Prioritize requests and protect executive time - Coordinate with stakeholders to ensure efficient scheduling - Monitor and manage inboxes related to scheduling needs Expense Reporting & Administration - Manage monthly expense reporting using SAP Concur - Collect, organize, and upload receipts - Submit expense reports accurately and on time - Provide expense support for up to three executives Travel Coordination - Book and coordinate executive travel (primarily train travel) - Manage itineraries and scheduling changes - Ensure smooth travel logistics and documentation Executive & Administrative Support - Provide administrative support for the Head of Legal - Assist with meeting preparation and documentation - Support deck creation and presentation formatting (PowerPoint) - Assist with general Microsoft Office-based tasks - Maintain organized documentation and digital files Must-Have Qualifications - 3–5+ years experience as an Executive Assistant supporting senior leadership - Strong experience in calendar management for executives - Experience handling executive expense reporting - Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) - Strong written and verbal English communication skills - Ability to work full-time in Eastern Time (US) - High level of discretion and professionalism - Strong organizational and prioritization skills Nice-to-Have Qualifications - Experience using SAP Concur - Experience supporting Legal or Corporate Executives - Strong PowerPoint deck creation skills - Canva proficiency - Experience in fast-growing or multi-location companies - Exposure to global operations Working Hours - Full-Time (40 hours/week) - Must work Eastern Time (US business hours) - Fully Remote Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas