Construction Bookkeeper (Buildertrend)

Construction Bookkeeper (Buildertrend) Company: Virtual Construction Assistants Schedule: Full-Time | Monday–Friday | US hours Job Overview We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend, construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team. Key Responsibilities - Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend - Review invoices and billing documents for accuracy, completeness, and proper project allocation - Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings - Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments - Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information - Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status - Reconcile vendor accounts and resolve outstanding balances or discrepancies - Assist the existing accountant with payroll preparation and month-end closing activities - Perform general administrative and financial tasks as needed within Buildertrend and other company systems Qualifications - Proven bookkeeping or accounting experience in the construction industry - Buildertrend experience is required, including hands-on experience entering and managing financial information within the platform - Working knowledge of QuickBooks and how it integrates with Buildertrend - Proficient in Microsoft Office/Microsoft 365, particularly Excel - Strong attention to detail and a high level of accuracy - Extremely organized and able to manage multiple tasks efficiently - Honest, trustworthy, and able to handle financial information with discretion - Self-starter who can work independently with minimal supervision - Strong communication and problem-solving skills - Able to work effectively within a small team and take ownership of the role - Spanish bilingual skills are a plus, but Buildertrend experience and software knowledge are the priority Additional Requirements - Stable internet connection - Professional home workspace - Availability during US working hours - Experience with Dropbox and/or SharePoint is a plus Salary: $200+ / week Originally posted on Himalayas