Assistant Project Manager (with Deltek ComputerEase experience)

The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms. Key Responsibilities - Project Setup - Establish job accounts, review top sheets and lighting/power packages, and assess project values. - Coordinate job setup communication, emailing suppliers and copying . - Distribute field binders and plans to Foremen. - Change Orders - Assign change order numbers and log them in CE as required. - Process change orders, send them to customers, and follow up to secure approval. - Communicate change order details with field teams as necessary. - Cost Coding & Work Order Tracking - Gather and monitor Work Orders/Day Work Orders for projects. - Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders. - Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries. - Submittals - Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed. - Submit to customers and follow up for approvals. - Verify accuracy and release material orders, monitoring shipment dates for project timelines. - Closeouts - Prepare closeout documents, including warranties and as-builts, for contractors as requested. - Project Shipping Coordination - Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed. - Provide reminders to Foremen about upcoming deliveries. - Material Orders - Supply Foremen with POs upon request. - Process material orders as needed and ensure they are entered into CE for tracking. Skills, Knowledge and Expertise - 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms. - A bachelor's degree or 2 years of experience working as an assistant project manager. - Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects. - Ability to compile a professional presentation and create reports on costing data. - Possesses keen analytical skills. - Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery. - Strong problem-solving skills. - Strong preference for an individual with great control of both written and verbal English skills Benefits - Above market salary - HMO on Day 1 for principal and two dependents - Government-mandated benefits - Performance-based Incentives - Quarterly Company Events - In-depth training for career growth - Great Company Culture and HR experience - 1,000 PHP De Minimis - Equipment and software provided Originally posted on Himalayas