Personal Assistant to CEO (Personal / Home Focus)

Overview We are seeking an exceptionally organized, proactive, and detail-oriented Personal Assistant to support a CEO at a fast-moving luxury travel company. This role goes beyond traditional assistant work — you will act as a true operator behind the scenes, ensuring the CEO’s personal and household life runs seamlessly. You will work alongside the Executive Assistant, with a clear division of responsibilities: - This role: Personal + household + life management - Executive Assistant: Business operations The ideal candidate is highly anticipatory, resourceful, and takes pride in solving problems before they arise. Key Responsibilities Personal & Household Management (CORE) - Manage family calendars (CEO, spouse, children) - Coordinate school communications, activities, and reminders - Schedule appointments (medical, personal, fitness, etc.) - Organize playdates, events, and household logistics - Handle day-to-day personal administration Calendar & Scheduling - Coordinate and manage personal scheduling with precision - Ensure calendars are optimized, conflict-free, and efficient - Proactively identify and resolve scheduling issues before they arise Communication & Coordination - Manage personal correspondence with speed, discretion, and accuracy - Handle follow-ups and ensure nothing falls through the cracks - Communicate clearly and professionally on behalf of the CEO Proactive Support & Anticipation - Anticipate needs before they arise and take action - Identify inefficiencies and improve workflows - Act as a problem-solver, not just a task executor AI & Efficiency Optimization (IMPORTANT) - Use AI tools (e.g., ChatGPT, Claude) to improve efficiency - Build systems, trackers, and workflows using AI - Balance AI usage with critical thinking and accuracy Collaboration - Work closely under the Executive Assistant - Support overflow tasks and special projects when needed - Contribute to a smooth, well-structured support system What We’re Looking For - Exceptional attention to detail - Strong written communication (polished, warm, professional) - Ability to manage multiple priorities simultaneously - High level of discretion and good judgment - Self-starter mindset — able to figure things out independently - Highly proactive and anticipatory approach - Comfortable working in a fast-paced environment - AI-savvy or open to learning AI tools (non-negotiable mindset) Nice to Have - Previous experience as a Personal or Household Assistant - Experience managing family logistics - Exposure to luxury hospitality or travel environments - Strong systems/process mindset Why Join - Work with a high-performing, fast-moving team - Strong growth opportunities within the business - Flexible remote environment - Exposure to the luxury travel industry - Travel-related benefits Location: Remote Type: Full-Time Working Hours:7:30 AM – 4:30 PM Pacific Time (Monday–Friday, 9-hour shift incl. 1-hour lunch)Flexibility: Occasional availability for urgent/time-sensitive matters Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas