Executive Assistant (DK - 08202024 - FTEA)

Position: Executive Assistant Number of hours: 40 hours/week Schedule: 3PM - 11PM EST Tasks required: - Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication - Email Outreach: Initiate and manage email campaigns to build and maintain partnerships - Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth - Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time - Project Management: Oversee projects from inception to completion ensuring all milestones are met - Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared - Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency - Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval - Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants - Manage and engage with the organization’s audience across social media platforms to build their online presence - Utilize Glue up CRM to manage contacts, events, and communication. - Assist in drafting and managing professional correspondence - Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups - Handle sensitive and confidential information with the utmost discretion and professionalism - Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach - Other ad hoc tasks that would be assigned Requirements: - Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role - Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.) - Strong proficiency in office software and communication tools - Knowledge of online calendars and scheduling (Calendly, Google Calendar) - Excellent verbal and written English communication skills - Discretion and the ability to handle confidential information - Excellent phone, email and instant messaging communication skills - Highly organized and detail-oriented; able to efficiently prioritize multiple tasks - Adaptability and a proactive mindset - Professional demeanor and strong interpersonal skills - Ability to work independently and in a team-oriented environment - Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision Originally posted on Himalayas