Billing & Finance Specialist

This is a remote position. Our client is looking for aBilling & Finance Specialistto support accurate billing, financial record keeping, and day-to-day financial administration within a growing legal practice. Their firm operates in the real estate legal sector, supporting sophisticated commercial and high-value residential transactions while continuing to expand their team and transactional capabilities. In this role, the Billing & Finance Specialist will help ensure that billing and financial information is processed accurately, organized consistently, and maintained with a high level of attention to detail. The ideal candidate is methodical, dependable, comfortable working with numbers and financial records, and able to identify discrepancies before they become larger issues. Responsibilities - Manage and support day-to-day billing and finance-related activities for the firm. - Prepare, review, and process client invoices with a strong focus on accuracy and completeness. - Maintain organized and up-to-date billing and financial records. - Review financial information and supporting documentation to identify inconsistencies, missing information, or errors. - Track outstanding billing items and follow up as needed to keep financial processes moving efficiently. - Assist with accounts receivable and payment tracking activities. - Accurately enter, update, and maintain financial data within the firm's systems and records. - Reconcile billing information, payments, and related financial records when required. - Coordinate with attorneys and internal team members to obtain information necessary for accurate and timely billing. - Maintain clear documentation related to invoices, payments, expenses, and other financial activities. - Assist with financial reporting and administrative finance tasks as needed. - Help maintain consistent billing procedures and identify opportunities to improve accuracy and efficiency. - Handle confidential client and financial information with professionalism and discretion. - Prioritize multiple financial tasks while maintaining accuracy and meeting deadlines. Requirements - Exceptional attention to detail and a strong commitment to accuracy. - Experience working with billing, finance, accounting, bookkeeping, or similar financial responsibilities. - Strong numerical and data-entry accuracy. - Ability to review financial information carefully and identify discrepancies or errors. - Strong organizational and time management skills. - Ability to maintain accurate and well-organized financial records. - Comfortable handling confidential financial and client information. - Ability to work independently and manage recurring deadlines in a remote environment. - Strong written and verbal communication skills. - Proficiency with spreadsheets and common business productivity tools. Qualifications - Previous experience in a Billing Specialist, Finance Assistant, Accounting Assistant, Bookkeeper, Accounts Receivable, or similar role is preferred. - Experience supporting a professional services organization, law firm, real estate company, or similar environment is a plus. - Familiarity with invoicing, accounts receivable, payment tracking, reconciliations, and financial reporting is preferred. - Experience with accounting, billing, or legal practice management software is beneficial. - Strong analytical and problem-solving skills. - Ability to maintain consistency and precision when performing repetitive or detail-intensive work. Benefits - Full-time position. - 100% remote work. - Opportunity to support a growing U.S. legal practice. - Exposure to billing and financial operations within the real estate legal industry. Originally posted on Himalayas