Financial Operations & Accounting Specialist

Financial Operations & Accounting Specialist – QuickBooks, Reconciliation & Multi-Entity Full-Time | Remote | U.S. Business Hours About the Role At Pavago, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities. This is a hands-on financial operations role — not basic bookkeeping. You’ll ensure financial data stays accurate, organized, and reliable, while identifying discrepancies and improving reporting workflows. If you’re strong with QuickBooks, reconciliations, and Google Sheets/Excel and naturally spot inconsistencies in financial data, this role is a strong fit. What You’ll Own Accounting & Reconciliations - Maintain and reconcile financial records across multiple entities - Ensure transactions are accurately recorded in QuickBooks - Investigate and resolve discrepancies - Maintain clean, organized, and audit-ready financial records Financial Reporting - Prepare monthly financial reports and summaries - Build and maintain financial trackers in Google Sheets / Excel - Ensure consistency between accounting systems and reports - Organize financial data for clear leadership visibility Expense & Transaction Tracking - Track property-level expenses, CapEx, interest, and other financial activity - Ensure transactions are properly categorized - Maintain accurate supporting documentation - Identify missing entries, errors, or inconsistencies Bank & Vendor Coordination - Follow up with banks and vendors when needed - Verify transactions, balances, and supporting information - Ensure external records align with internal financial data Process Improvement - Identify inefficient or repetitive financial workflows - Improve trackers, reporting systems, and documentation - Build repeatable processes that improve accuracy and scalability Requirements - Experience in accounting, bookkeeping, or financial operations - Hands-on QuickBooks experience; multi-entity experience strongly preferred - Advanced Google Sheets / Excel skills, including formulas and complex trackers - Strong reconciliation and financial data analysis skills - Excellent attention to detail - Strong analytical and problem-solving ability - Ability to work independently with minimal supervision - Clear written and verbal English communication - Availability during U.S. business hours Nice to Have - Multi-entity or property-based accounting experience - Experience tracking CapEx and property-level expenses - Financial reporting experience - Familiarity with Google Drive and Slack - Experience improving accounting processes or financial systems What Success Looks Like - Accurate financial records and reconciliations - Monthly reporting completed on time - Discrepancies identified and resolved proactively - Clean and structured multi-entity financial data - Reliable financial tracking systems - Continuous improvement in reporting and accounting workflows - Leadership confidence in financial data accuracy Tools You’ll Use QuickBooks | Google Sheets | Excel | Google Drive | Slack Why Join - Fully remote opportunity - High ownership across financial operations - Exposure to multi-entity accounting and reporting - Opportunity to improve financial systems and processes - Direct impact on financial accuracy and leadership visibility - Growth opportunities into Senior Accounting or Financial Operations roles Interview Process - Initial Application Review - Spark Hire Intro Video - Pavago Recruiter Interview - Final Client Interview - Offer & Onboarding Apply Now If you’re experienced with QuickBooks, reconciliations, multi-entity financial records, and advanced spreadsheets, we’d love to hear from you. #FinancialOperations #AccountingSpecialist #QuickBooks #Reconciliation #MultiEntityAccounting #GoogleSheets #Bookkeeping #AccountingJobs #FinanceJobs #RemoteJobs