Payroll Executive

Payroll Executive Company: Oriental Aviation International Pte Ltd Location: Remote, PH Employment Type: Full-Time Job Summary We are seeking a detail-oriented and organized Payroll & Administration Assistant to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations. Key Responsibilities Payroll Administration - Process monthly payroll accurately and on time for employees and external staff. - Maintain and reconcile employee timekeeping and attendance records. - Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system. - Review and approve medical claims, leave records, and payroll-related transactions. - Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines. - Manage payroll billing and related documentation. Employee Records & Contract Management - Prepare employment contracts, contract renewals, and amendments for external staff. - Coordinate the distribution and collection of signed employment contracts. - Maintain accurate and up-to-date employee personnel files and records. - Ensure confidentiality and proper handling of employee information. Administrative Support - Schedule and coordinate employee training courses and medical check-ups. - Maintain medical claims records and other HR administrative databases. - Prepare and submit monthly waiver of levy applications and other required employment-related submissions. - Assist with general administrative duties and documentation management. - Provide support on ad hoc administrative and payroll-related projects as assigned. Qualifications & Experience - Minimum 1 year of experience in payroll processing and administrative support. - Experience handling payroll software and Microsoft Excel. - Familiarity with payroll regulations, statutory requirements, and employment administration. - Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage. - Experience in maintaining employee records and handling confidential information. Skills & Competencies - Strong attention to detail and high level of accuracy. - Excellent organizational and time management skills. - Ability to work independently with minimal supervision. - Strong numerical and analytical abilities. - Good communication and interpersonal skills. - Proficient in Microsoft Office applications, particularly Excel. - Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Key Performance Indicators (KPIs) - Timely and accurate payroll processing. - Accuracy of employee records and payroll data. - Compliance with payroll and employment regulations. - Timely completion of administrative tasks and submissions. - Efficient management of employee documentation and contracts. Originally posted on Himalayas