Executive Virtual Assistant - Full-Time

Position Title: Executive Virtual Assistant Location: Remote Type of Employment: Full-time Salary Range: TBA Job Summary: We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision. You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards. Key Responsibilities: Executive & Administrative Support - Manage calendars, scheduling, appointments, and rescheduling - Coordinate meetings, Zoom calls, workshops, and speaking engagements - Organise domestic and international travel arrangements and itineraries - Manage inboxes, communications, and operational priorities - Maintain accurate records, systems, and documentation - Support daily business operations and workflow management - Anticipate needs and proactively resolve issues Client Communication & Coordination - Liaise professionally with clients regarding scheduling and appointments - Support onboarding and client communication processes - Ensure a premium client experience with timely and professional communication - Maintain confidentiality and high attention to detail in all interactions Systems & Technology Management - Build and manage workflows inside Go High Level (GHL) - Create landing pages, automations, funnels, forms, and campaigns - Manage CRM systems and client databases - Use ClickUp (or similar tools) for task and project management - Support continuous system optimisation and process improvement Event & Retreat Coordination - Coordinate retreats, workshops, masterminds, online events, and luxury experiences - Manage event logistics, schedules, timelines, and communications - Support both online and in-person event execution - Assist with attendee coordination, planning, and preparation - Opportunity to attend and support international retreats and events Requirements & Qualifications: - Experience: Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business - Experience working in fast-paced environments with shifting priorities - Proven experience coordinating events, retreats, workshops, or masterminds - Strong ability to manage multiple projects and deadlines simultaneously Technical Skills - Highly proficient in Go High Level (GHL) - Ability to independently build workflows, automations, funnels, and landing pages - Experience with ClickUp or similar project management tools - Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems - Fast learner with strong technical adaptability Personal Attributes - Exceptional organisation and time management skills - Proactive, solution-oriented mindset - Strong communication and interpersonal skills - Calm and composed under pressure - High attention to detail and execution quality - Reliable, trustworthy, and accountable - Self-motivated with ability to work independently - Positive, get it done attitude - Flexible and adaptable to changing priorities - Passion for personal development, mindset, and leadership Bonus Skills: - Experience in coaching, personal development, or transformation industries - Social media or content coordination experience - Canva or basic design skills - Copywriting or marketing experience - Experience supporting online launches or digital programs - Applicants must submit a DISC Profile as part of the application process - Must be willing to support retreats and live event coordination - Opportunity to attend and assist at international retreats and events throughout the year Benefits: - Permanent Work from home - Great team of smart people, in a friendly and open culture - Real responsibilities and challenges in a fast-evolving company - 7-14 days annual leave credits Submission Instructions: - You can directly send your application in: - Attach your resume in PDF Format and make sure to include your tools & software proficiency. Originally posted on Himalayas