Executive Virtual Assistant (Healthcare Tech)

Company Overview We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role. Role Overview The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication. Core Responsibilities Executive & Administrative Support - Manage complex calendars for multiple co-founders - Schedule meetings - Resolve conflicts - Build in focus time - Coordinate domestic and international travel Flights, hotels, itineraries - Last-minute changes and adjustments - Draft and manage emails on behalf of executives - Maintain inbox organization and prioritization Scheduling & Coordination - Schedule internal and external meetings - Coordinate interview scheduling with candidates and internal stakeholders - Ensure timely follow-ups and confirmations - Support hiring coordination to ensure a smooth candidate experience Cross-Team & Ad Hoc Support - Occasionally assist other team members (e.g., sales leadership) with travel or scheduling - Create and maintain documents, Google Sheets, and trackers as needed - Support light administrative tasks across the organization (≤10% of workload) Personal & Executive Logistics - Assist with limited personal logistics for the CEO (as needed) - Act as a dependable point of support to reduce executive workload Must-Have Qualifications - 3+ years of experience as an Executive Assistant or Virtual Assistant - Proven experience supporting senior leadership or founders - Strong calendar and travel coordination skills - Excellent written and verbal English communication - High reliability, responsiveness, and attention to detail - Ability to manage multiple priorities with consistency and follow-through Required Tools & Systems - Google Workspace (Gmail, Google Calendar, Google Docs, Sheets) - Slack - Zoom Nice-to-Have (Not Required) - Experience coordinating interviews or supporting hiring processes - Familiarity with Applicant Tracking Systems (ATS) - Experience working in tech or healthcare environments What Success Looks Like - Executives trust that tasks will be completed accurately and on time - Calendars are organized, realistic, and well-managed - Travel and scheduling run smoothly with minimal executive involvement - Communication is proactive, clear, and consistent - Reduced operational friction for leadership Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas