Coaching Team Executive Assistant

- Role: Coaching Team Executive Assistant - Location: Remote (overlap with US mornings) - Type: Full-Time (Flexible) About Purple Circle At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses. Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values. Who We Are Hiring For... We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact. This is not a glorified scheduling or note-taking role, we already have AI for that. Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table. This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks. What We Offer - Daily exposure to how top-performing coaching businesses operate behind the scenes - Opportunity to collaborate directly with our CEO, coaching team, and high-level clients - Growth path into program management or product operations - Be part of a mission-driven culture with ambitious goals and deep impact You Might Be The One We're Looking For If You... - Have strong operational thinking and know how to break big ideas into systems - Are resourceful, independent, and able to find your own answers - Can write clearly and confidently in English - Genuinely care about helping others succeed Think like a product manager, but love the speed of startup life - Have 2+ years of experience in operations, coaching support, or executive assistance Here Are Some Of The Responsibilities You Will Have... Operations & Client Management - Track where each client is within our coaching program - Help coaches identify member progress, stuck points, and milestone completions - Manage client-facing logistics like scheduling sessions and reminders - Organize notes, follow-ups, and back-end tracking after group calls Process Building & Execution - Turn messy systems into repeatable processes and SOPs - Build internal resources and trackers to help coaches operate more efficiently - Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?" Product & Project Support - Support creation of new tools (like GPT-based call analyzers) to save coaching time - Run mini research or product improvement projects that improve our delivery - Coordinate with external contractors or freelancers (e.g., editors, designers) Strategic Thinking & Creative Input - Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas) - Suggest and test improvements to client experience based on data or feedback - Help clients with lead generation diagnostics and campaign improvement ideas What Success Looks Like - Coaching team members feel supported and able to focus on coaching, not logistics - You catch issues before they become problems (e.g. missed deadlines, scheduling gaps) - Clients feel seen, supported, and tracked through every step of their journey - Mini-projects are completed on time and with care, without needing micromanagement Benefits - Get higher compensation compared to the local average. - Decide where you work (work from home, from Penghu, wherever). - Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it. - Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO. Requirements - Excellent written and verbal communication in English - Able to work remotely and asynchronously, with a strong internal drive - Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT - (Bonus) Familiar with the coaching, online education, or service business space Bonus Points If You - Have worked on a coaching or consulting team before - Know how to analyze user journeys or lead conversion funnels - Enjoy building automations or streamlining systems - Can assist in light content creation, editing, or marketing campaign setup Here Is What Our Culture Is Like - Our Founder - Davis speaking at DCBKK - Example of our member live events - Tulum 2025 Where Do I Apply? MUST Submit your application here: Link to Apply - Your resume - A short video (<4mins) about how your previous experiences have prepared you Were not just looking for skills - were looking for someone who gets what were building and wants to be part of it. If you have questions, email PS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and storytelling. Originally posted on Himalayas