Administrative Assistant

About Us: We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations. Key Responsibilities: - Provide administrative support for construction and/or remodeling projects. - Manage data entry, customer databases, and organize files. - Perform internet research on materials, suppliers, and construction-related topics. - Handle email and calendar management. - Transcribe field notes and ensure accurate documentation. - Qualify potential leads over the phone and gather necessary information. - Schedule meetings with leads and update CRM with lead/deal information. - Offer customer support and handle phone calls as needed. - Coordinate supplier communication, manage material orders, and schedule deliveries. - Oversee change order requests and track related invoices. - Track project expenses and assist with purchase order invoicing. - Manage COIs and project warranties, ensuring proper documentation and follow-up. Qualifications: - Excellent communication skills, both written and verbal. - Prior experience in an administrative role, ideally within the remodeling or construction industry. - Knowledge of construction terminology - Strong organizational skills, with a keen attention to detail. - Proficiency in managing emails, calendars, and customer databases. - Experience with supplier coordination, material ordering, and delivery scheduling. - Familiarity with tracking project expenses, invoices, and managing change orders. - Ability to handle customer support calls and qualify leads over the phone. - Experience using CRM tools to manage and update lead/deal information. Originally posted on Himalayas