Project Admin Assistant (Construction) | Permanent Work from Home | Morning Shif

Category: Construction Location: JOB TITLE: Project Administrator- Construction TYPE: 30 hours a week RATE: $8AUD/hour We are seeking aProject Coordinator/Administrator who will act as the central hub for projectadministration, facilitating communication, tracking schedules, managingdocumentation, and ensuring resources are available to meet project deadlinesand budgets. This is not atask-following role — we need someone who takes full ownership, drivesefficiencies, and improves processes through automation and smart systemutilisation. Key Responsibilities: ●Documentation& Organization:Maintaining project plans, schedules, budgets, and technical documents(reports, contracts, invoices) ●DataManagement & Reporting– Maintain clean, accurate data and create dashboards for decision-making bymanagement. ●GeneralProject Admin– Support teams with documentation, scheduling, and compliance. ●Otheradmin tasks- arrange team meetings, issue agendas & minutes, set up team functions,etc. as directed by management. ●Emailmanagement:Take over the shared inbox currently mismanaged by an in-office admin; uploadclient-submitted plans intoZoho CRMas leads. ●Quotingsupport:Read building plans, enter data into an existing spreadsheet (auto-calculatesprice), then type itemized quote intoXero(kitchen, bathroom, laundry,bedrooms). ●BDMsupport:Assist with contracts so the BDM can focus on client relationships; VA handlesback-end only. ●Cashflow visibility:VA to support reporting via Zoho and Xero — invoicing side only; Leanne managesall bookkeeping. ●Clientonboarding:Upload new client contact information into Zoho; no timesheets or payrollinvolvement. Skills and ExperienceRequired: ●Proven projectcoordination, administration, or a related role experience in the building andconstruction industry. ●Familiaritywith Google workspace ●Minimum2-3 years in project administration. ●Excellentcommunication skills. ●Strongorganisational skills, attention to detail, and proactive problem-solving. ●Confidentcommunicator with the ability to train and support staff in digital systems. ●Experience in XERO (invoicing andquotation) is a MUST ●AU experience is a MUST Details Originally posted on Himalayas