Executive Assistant

Our US Partner is one of the most highly regarded real estate and estate planning firms in New York City. Were looking for a highly experienced Executive Assistant to be part of our team. In this role, you will not only provide high-level administrative support but also bring technical proficiency to streamline office operations. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This is a full-time role, on a US shift and on a Work-from-home set-up. If you are a tech-savvy and highly organized individual with a knack for optimizing office systems, we invite you to join our team! Responsibilities: - Scheduling and Calendar Management: Coordinate and manage the managing partners' calendars. Ensure timely reminders and reschedule appointments as needed. - Communication and Coordination: Serve as a point of contact between the managing partners and internal staff, clients, and external contacts. Handle correspondence, emails, and phone calls in a professional manner. - Administrative Support: Assist with general administrative tasks - Strong organizational skills and attention to detail. - Excellent communication skills, both written and verbal. - ​Ability to work independently and prioritize tasks in a fast-paced environment. - Positive, professional attitude with a strong work ethic. ​Qualifications: - ​Proven experience as a Senior Executive Assistant or in a similar role - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Experience in AI preferred (e.g., ChatGPT, Grammarly, Claude) - ​Strong organizational skills with the ability to recommend and implement effective systems - Previous experience working directly ​to a lawyer or attorney at the partner level is an advantage Originally posted on Himalayas