11_Accounts Payable / Accounts Receivable Specialists

Description Accounts Payable / Accounts Receivable Specialists About the role We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services. What you will do Accounts payable - Receive, code and enter vendor bills; match them to purchase orders and receipts. - Prepare weekly payment runs (ACH and checks) for approval. - Reconcile vendor statements and resolve discrepancies by email or phone. - Collect W-9s and keep vendor records current for 1099 reporting. Accounts receivable - Create and send customer invoices, including progress billing where needed. - Apply customer payments and keep the aging report clean. - Follow up on overdue invoices by email and phone in English. - Support month-end close with AP/AR reconciliations for the bookkeeper or controller. What you bring Must have - 2+ years in accounts payable and/or receivable. - Hands-on QuickBooks Online or Desktop experience. - Intermediate English (B1+) for vendor and customer emails and calls. - Solid Excel: lookups, pivot tables, reconciliations. - Accuracy with numbers and a habit of documenting what you did. Nice to have - Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax). - Bill.com, Ramp, Sage, NetSuite or similar tools. - Construction billing experience: progress billing, retainage, lien waivers. Requirements Mandatory Requirements: - Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR). - Hands-on experience with QuickBooks Online or Desktop. - Intermediate English (B1+) for professional emails and phone calls. - Strong Excel skills: lookups, pivot tables, and reconciliations. - Knowledge of invoice processing, vendor payments, billing, payment application, and collections. - Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time. - Ability to work as an independent contractor and issue CFDI invoices (RFC). - Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099). - Experience with Bill.com, Ramp, Sage, or NetSuite. - Construction industry or progress billing experience. - Degree or studies in Accounting or Finance. Originally posted on Himalayas