10_Bilingual Payroll & HR Assistant

Description Bilingual Payroll & HR Assistant About the role We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing. What you will do Payroll - Collect and review timesheets each week; flag missing punches and overtime before payroll closes. - Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval. - Process new hires, rate changes, deductions, garnishments and terminations. - Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English. HR administration - Prepare onboarding packets and track I-9 and W-4 completion. - Keep employee files, certifications and PTO balances up to date. - Translate HR notices, policies and safety communications into Spanish. - Coordinate benefits enrollment paperwork with the client's broker or PEO. What you bring Must have - 2+ years in payroll, HR administration or both, for a company with hourly workers. - Advanced English (B2+) and native or fluent Spanish. - Precision with hours, rates and deductions; you double-check before you submit. - Discretion with confidential employee data. - Intermediate Excel. Nice to have - Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity. - Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments. - Experience supporting construction, agriculture or manufacturing crews. - Studies in HR, accounting or business administration. Requirements Mandatory Requirements: - 2+ years of experience in Payroll and/or HR Administration. - Experience processing payroll for hourly employees. - Advanced English (B2+) and fluent Spanish. - Hands-on experience with timesheets, overtime, deductions, and payroll processing. - Knowledge of onboarding and employee records. - Intermediate Excel skills. - High accuracy, confidentiality, and attention to detail. - U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity. - Knowledge of I-9, W-4, overtime rules, and garnishments. - Experience in construction, manufacturing, landscaping, or similar industries. Originally posted on Himalayas