Virtual Medical Receptionist & Radiology Scheduler

We are seeking a highly articulate, professional, and experienced Virtual Medical Receptionist & Radiology Scheduler to support our busy radiology practice. In this high-impact, patient- and provider-facing position, your core mission will be to serve as the primary phone handler—eliminating front-desk interruptions, answering inquiries from patients and referring physicians, booking imaging procedures, and executing systematic no-show follow-up outreach. The ideal candidate possesses 3+ years of medical virtual assistant experience, specialized expertise in radiology scheduling workflows (X-rays, CT, MRI, Ultrasound, Mammography), and elite, accent-neutral spoken English. You must be comfortable working within eRAD RIS/PACS (or a comparable radiology EMR) and handling routed calls via our Spectrum phone network with complete autonomy and exceptional customer service. Working Environment & Core Schedule - Role Title: Virtual Medical Receptionist & Radiology Scheduler - Specialty: Diagnostic Radiology & Medical Imaging - Status: Full-Time (40 Hours / Week) - Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST (Eastern Standard Time) - Core Technology Stack: eRAD RIS/PACS (Primary system; comparable radiology EMRs accepted), Spectrum Phone System (Dedicated VA Extension & Auto-Failover Routing) - Primary Mission: Phone management, referral triage, radiology procedure scheduling, and no-show recovery Top 3 Daily Tasks - High-Volume Call Management & Referral Triage: Serve as the first-line phone handler for incoming patient calls and referring physician inquiries via Spectrum, keeping front-desk registrars focused on in-person patient registration. - Radiology Procedure Scheduling: Schedule, confirm, and optimize complex diagnostic imaging appointments in eRAD RIS/PACS according to modality protocols and provider orders. - No-Show Tracking & Patient Rescheduling: Audit daily attendance logs, execute proactive follow-up outreach to patients who missed appointments, and successfully reschedule them to optimize calendar utilization. Core Responsibilities Call Management & Reception (~50%) - Answer incoming calls routed through the practice's Spectrum phone system (via dedicated extension/auto-ring rules) with a warm, professional tone. - Field inquiries from referring physicians and medical offices regarding order status, prep instructions, or appointment availability. - Deliver clear, accent-neutral, and easily understandable verbal communication on every interaction. Radiology Scheduling & EMR Navigation (~30%) - Schedule diagnostic imaging appointments in eRAD RIS/PACS, ensuring correct modality routing, order attachment, and patient prep instruction delivery. - Cross-check physician orders against schedule entries to ensure zero registration or scheduling errors. - Provide remote administrative support to assist the in-office front-desk team during peak volume hours. No-Show Recovery & Patient Outreach (~20%) - Run daily system reports to identify patients who missed scheduled imaging appointments. - Conduct outbound phone outreach to contact no-show patients, answer concerns, and guide them through rescheduling. - Update patient records in eRAD with clear contact notes and administrative tags. Requirements - Medical VA Experience: 3+ years of direct experience as a Medical Virtual Assistant or Medical Receptionist in a U.S. healthcare practice. - Elite English Communication: Flawless, highly understandable, accent-neutral spoken English with exceptional phone etiquette and patient service skills. - Proven Phone & Scheduling Mastery: Extensive background managing high call volumes, handling multi-line phone systems, and booking provider schedules. - Radiology Specialty Experience: Hands-on experience with radiology workflows, diagnostic imaging scheduling (MRI, CT, Ultrasound, X-ray, etc.), and referring provider communication. - EMR Systems: Hands-on experience with eRAD RIS/PACS or a comparable radiology information system (RIS). - Schedule Availability: Full availability to work full-time (40 hours/week) during Monday through Friday, 8:00 AM – 5:00 PM EST. - HIPAA-Compliant Remote Setup: Dedicated, private, quiet home office with a lockable door, high-performance computer (PC/Mac), high-speed internet, backup power/internet solutions, and a noise-canceling headset. Ideal Candidate Profile You are an articulate, tech-savvy medical receptionist who understands the fast-paced nature of diagnostic radiology. You pick up eRAD easily, handle phone calls with composure and polish, and take pride in shielding in-office registrars from phone chaos so the entire practice runs smoothly.