HR Support Associate

HR Support Associate Job Overview Our client is looking for an organized and detail-oriented HR Support Associate to provide day-to-day administrative support to the Human Resources team. The role will primarily focus on HR administration, employee data management, new hire onboarding, and pre-payroll administrative support. The successful candidate will help maintain accurate employee information, complete HR system updates, monitor onboarding requirements, follow established processes and checklists, and ensure HR-related updates are completed accurately and on time. The ideal candidate will have prior HR or HR administrative experience and be comfortable handling detail-oriented, recurring HR processes. Job Details Work setup:Work from Home Schedule: Monday to Friday | 8:00 AM–5:00 PM | Mountain Time Holiday: U.S. holidays – New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day Responsibilities - Provide day-to-day administrative support to the HR team. - Support new hire onboarding activities, including setting up employees in HR systems, monitoring required tasks and documentation, and following up on outstanding requirements. - Maintain accurate and up-to-date employee information, records, and HR documentation. - Process approved employee changes and employee status updates in HR systems. - Support employee offboarding and other employee lifecycle administrative activities. - Prepare routine HR documents using established templates. - Complete recurring HR tasks and checklists accurately and on time. - Follow up with employees and relevant stakeholders regarding missing information, outstanding requirements, and incomplete HR tasks. - Provide administrative support for HR activities that take place before payroll processing, including employee changes, data entry, information review, and data verification. - Pull historical employee or payroll-related information from HR/payroll systems when needed. - Work with HR systems such as Rippling and payroll systems such as Paychex to maintain employee information and support HR processes. - Follow established HR system workflows and procedures. - Escalate questions, discrepancies, or exceptions to the appropriate HR team member. - Maintain organized onboarding records and status updates. - Handle confidential employee information appropriately. - Take on additional HR administrative responsibilities as familiarity with the role and team processes grows. Qualifications - 2 years of prior HR or HR administrative experience. - Experience supporting employee onboarding is a plus. - Strong attention to detail and ability to maintain accurate employee information. - Highly organized with reliable follow-through. - Comfortable managing recurring HR tasks, checklists, and deadlines. - Ability to follow established HR processes and identify when information is incomplete or incorrect. - Strong written communication skills. - Proficiency with Microsoft Outlook, Word, Excel, and Teams. - Comfortable learning and working with HRIS or employee management systems. - Ability to handle confidential employee information appropriately. - Ability to work independently once trained. Nice to Have - Experience supporting employee onboarding and offboarding. - Experience with Rippling, Paychex, or another HRIS/payroll system. - Experience maintaining employee records and HR documentation. - Experience with employee data entry and HR system updates. - Experience working with a U.S.-based company. - Demonstrated strong performance, reliability, and positive track record with previous employers. Originally posted on Himalayas