Real Estate Transaction Manager

We are seeking an experienced Philippines-based Virtual Assistant with extensive knowledge of US real estate processes to support licensed realtors in managing and closing transactions from contract to closing. The ideal candidate will have hands-on experience with US real estate documentation, MLS systems, and transaction coordination. Key Responsibilities Transaction Management - Coordinate all aspects of real estate transactions from accepted offer to closing - Manage transaction timelines and ensure all deadlines are met - Track contract contingencies and coordinate inspections, appraisals, and financing milestones - Maintain detailed transaction files and update all parties on progress - Prepare and review purchase agreements, addendums, and disclosure documents Client Communication & Coordination - Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties - Schedule and coordinate showings, inspections, appraisals, and closing appointments - Follow up with clients on required documentation and next steps - Provide regular transaction updates to all stakeholders - Handle client inquiries professionally and promptly during US business hours Documentation & Compliance - Prepare and organize all transaction-related paperwork - Ensure compliance with state and federal real estate regulations - Coordinate document signing through DocuSign or similar platforms - Maintain accurate records in CRM and transaction management systems - Prepare closing disclosure reviews and coordinate with title companies Marketing & Lead Support - Create and manage property listings on MLS and real estate websites - Coordinate professional photography and virtual tours - Assist with social media marketing and lead generation activities - Prepare marketing materials including flyers, brochures, and presentations - Manage client databases and follow-up sequences Required Qualifications Experience & Knowledge - Minimum 3 years of experience working with US real estate professionals - Deep understanding of US real estate transaction processes and timelines - Familiarity with common US real estate forms and contracts - Experience with MLS systems, transaction management software, and CRM platforms - Knowledge of real estate terminology, procedures, and regulations Technical Skills - Proficiency in real estate software (kvCORE, SkySlope, Dotloop, DocuSign, etc.) - Advanced knowledge of Microsoft Office Suite and Google Workspace - Experience with CRM systems (kvCORE, Chime, Follow Up Boss, Wise Agent, etc.) - Familiarity with MLS platforms and IDX websites - Social media management and basic graphic design skills Soft Skills - Excellent written and verbal English communication - Strong attention to detail and organizational skills - Ability to work independently and manage multiple transactions simultaneously - Problem-solving mindset with proactive approach to challenges - Professional demeanor when representing clients and realtors Originally posted on Himalayas