Listing Coordinator (Real Estate)

This is a remote position. We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence. Key Traits for Success: - Thrives under pressure and enjoys a fast-paced environment - Exceptional task management and organizational skills - Comfortable asking clarifying questions to multiple team members - Self-confident with a proactive mindset - Takes ownership of responsibilities and drives execution - Direct communicator who can handle strong personalities - Open to feedback and focused on growth - Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core - Well-spoken, professional, and client-service minded - Strong problem-solver who anticipates needs without being asked Systems & Tools You’ll Use: - Google Suite (Docs, Sheets, Forms, etc.) - Dotloop (Transaction Management) - Follow foUp Boss (CRM) - Todoist (Task Management) - SWIFT (Listing Management Platform) - PadSplit Marketplace (Listing Platform) Responsibilities Include (but are not limited to): Listings Support: - Create Google Drive folders for all listings and pull required documents - Prep listing agreements and documents in Dotloop - Data entry and preparation of listings in SWIFT - Grow into responsibility of pushing listings live - Finalize listing setup post-launch - Track and monitor paperwork and signatures - Maintain monthly financial reports for PadSplit properties - Keep all team and seller inventory spreadsheets updated - Collect showing feedback and communicate with team and sellers - Notify occupied properties of showings (Padsplit properties) - Organize incoming offers on listings - Maintain PadSplit Marketplace listings - Execute listing checklists for all active properties - Reverse prospecting tasks as needed - Manage Follow Up Boss Deal Board for seller transactions Additional Support: - Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.) - Manage and assign incoming Padsplit Marketplace leads - Support general team operational needs Requirements Ideal Candidate Has: - Real estate experience in the state of Georgia - Strong working knowledge of Google Suite tools - Experience using CRM systems like Follow Up Boss - Ability to learn new platforms quickly - Highly organized with utmost attention to detail - Strong communication skills, both written and verbal - Ability to prioritize and multi-task in a fast-paced environment A solutions-oriented mindset Benefits Originally posted on Himalayas