Administrative / Executive Assistant – Real Estate & Contracting

We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required). This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations. Key Responsibilities Real Estate Administration - Track incoming and outgoing payments and maintain accurate financial records. - Organize expense information and assist with basic financial tracking. - Communicate with tenants regarding inquiries, payments, and property-related matters. - Coordinate maintenance requests with tenants and service providers. - Manage property-related information and administrative tasks through TenantCloud. QuickBooks & Financial Administration - Use QuickBooks Online to record, organize, and maintain financial transactions. - Assist with tracking income, expenses, payments, and other financial records. - Maintain spreadsheets and ensure accurate data entry. - Organize financial documentation and support basic expense tracking and reporting. Executive & Administrative Support - Manage calendars, schedule appointments, and coordinate daily activities. - Handle phone calls, messages, and general communications. - Take meeting notes, maintain documentation, and track follow-up items. - Provide day-to-day administrative support while the client and team are on the road. - Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training. - Follow up on outstanding tasks and help maintain organized workflows across both businesses. Requirements - Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role. - Required: Hands-on experience using QuickBooks Online. - Experience working with spreadsheets, numbers, financial records, and data entry. - Ability to track payments, organize expenses, and maintain accurate administrative records. - Strong organizational skills and attention to detail. - Excellent communication and follow-up skills. - Ability to manage multiple tasks and priorities independently. - Proficiency in calendar management, scheduling, phone handling, and general administrative tools. - Willingness to learn new financial processes and property management workflows. - Ability to handle confidential business and financial information with discretion. Nice to Have - Experience in real estate administration or property management. - Familiarity with TenantCloud or similar property management platforms. - Experience coordinating maintenance requests and communicating with tenants. - Previous experience supporting a construction, drywall, or contracting business. - Experience with expense tracking, financial administration, or basic bookkeeping. - Experience supporting business owners or executives who work remotely or travel frequently. Key Competencies - Organization and attention to detail - Communication and interpersonal skills - Time management and prioritization - Proactivity and problem-solving - Adaptability and willingness to learn - Reliability and accountability Originally posted on Himalayas